Job Details

Admin Support III - Earth Science/Physics

Position Number: 6366913
Location: Orem, UT
Position Type: Other Administrative Positions

Admin Support III - Earth Science/Physics

Salary: $39,057.00 - $45,949.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504472
Closing: 7/21/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University's College of Science seeks a detail-oriented and proactive individual to provide essential administrative support for its departments of Earth Science and Physics. This role is ideal for someone who enjoys variety in their work and takes initiative in managing both routine and complex tasks. No two days are the same. Responsibilities include coordinating meetings and events, supporting department chairs in budget monitoring, and assisting with recordkeeping. You'll also play a key role in facilities scheduling, student employee hiring, and ensuring smooth day-to-day operations.

Joining the Departments of Earth Science and Physics means becoming part of a dynamic academic environment where your organizational skills and collaborative mindset will directly support faculty, staff, and students. This position offers the opportunity to engage in meaningful work, build strong campus relationships, and grow professionally.

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas.
Informs students, faculty, and public of departmental and university services available. Responds to incoming calls and walk-in traffic.
Coordinates department financial activities including timecards, ePAF's, ESAF's, new hire paperwork completion and submission, requisitions, purchase order, travel, index tracking and reconciliation, budget balances, maintaining department records, etc.
Maintains inventory of office equipment and supplies. Performs other office duties as needed which may include supervision of office support.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

Knowledge of a variety of computer software applications including word processing, spreadsheets, email, internet, databases, and presentations.
Knowledge of office methods, techniques, practices and procedures.

Skills

Skills in effective interpersonal, problem-solving, decision-making and public relations.
Skills in the preparation and interpretation of reports, charts, graphs, and tables.
Exceptional customer service orientation and phone etiquette.
Maintains confidentiality of highly sensitive information.
Must demonstrate a professional demeanor and poise.

Abilities

Ability to perform a variety of administrative support duties with minimum supervision.
Ability to communicate effectively, verbally and in writing.
Ability to follow verbal and written procedures and instructions.
Ability to meet and work with diverse personalities in a high-stress environment.
Ability to work independently and multi-task, prioritize, and follow projects through to completion.
Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4997768/admin-support-iii-earth-science-physics

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