Job Details

Colgate University
  • Position Number: 2626975
  • Location: Hamilton, NY
  • Position Type: Laboratory and Research

Colgate University

Bookstore Financial and Data Coordinator

Requisition Number: 2021S109Posting
Full Time/Part Time: Full Time
Division: Finance and Administration
Department: Colgate Bookstore

Department Statement:
The Colgate Bookstore is Central New Yorks largest independent bookstore, located in a historic three-story building in the heart of Hamilton. We are owned and operated by Colgate University and are committed to upholding the Universitys standard of excellence in fostering an inviting and inclusive atmosphere and providing exceptional, personalized service to all.

Accountable for the Bookstore's financial data and compliance by maintaining accurate books on accounts payable and receivable, and daily financial entries and reconciliations. Responsible for accurate records and timely processing of documents, which may include invoices, credits, check posting, and credit card reconciliation. Works closely with the management team to create and analyze financial reports, along with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency. Accountable for timely and accurate analysis and execution of administrative tasks as assigned, which may include reconciliation of cash counts, credit card posting, ordering cash, sorting mail, answering phone calls, and filing. Accountable for setting up Vendor contact information, specific to statements, invoices, credit discrepancies, and new vendor set up with Purchasing. Provide support to the register area and other areas as determined by the supervisor.

Professional Experience/Qualifications
  • Three to five years of accounting or bookkeeping experience.
  • Proven ability to work independently and as a member of a team.
  • Proven ability to work in a fast paced environment with time sensitive deadlines.
  • Proven ability for attention to detail for inventory accuracy and data entry.
  • Requires excellent skills with technology, such as email, spreadsheets and inventory systems.

Preferred Qualifications
  • Experience working in an accounting or bookkeeping setting/department.
  • Experience with Point of Sales Systems.
  • Advanced knowledge in Excel.

Associates degree or equivalent combination of education and experience from which comparable skills have been obtained.

Other Information

Work Schedule:
Weekdays, with occasional weekends.

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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